Just using your mouse to make computer commands takes more time than you think – keyboard shortcuts save both time and energy by reducing multiple clicks to a single combination of keys.
Keyboard shortcuts are used for tasks that you do all the time, such as opening or saving files. The table below offers only a fraction of the common standard-keyboard shortcuts, many of which work across Office applications—such as the following:
Outlook
Access
Visio
PowerPoint
Word
A full list of built-in keyboard shortcuts can be found in the Help section of any particular computer-based application.
Press this
Function
F1
Open Help
F7
Check the spelling of titles or words in any Office application with the Spelling & Grammar checker
Windows logo key
Open the Start menu
Alt+F4
Quit a program
Alt+Tab
Switch between open programs or windows
Ctrl+N
Open a new (blank) document
Ctrl+A
Select all content in a document, window, or text box
Ctrl+S
Save the current file or document (works in most programs)
Ctrl+C
Copy the selection
Ctrl+X
Cut the selection
Ctrl+V
Paste the selection
Ctrl+P
Print a document or webpage
Ctrl+Z
Undo an action
Ctrl+Y
Redo an action
Ctrl+F
Find text in a document
Ctrl+H
Find and replace text in a document
Ctrl+B
Boldface text
Ctrl+I
Italicize text
Ctrl+U
Underline text
Ctrl+G
Go to a page, line, or bookmark in a document
Windows logo key +F1
Display Windows Help and Support
Esc
Cancel the current task
Application key
Open a menu of commands related to a selection in a program (equivalent to right-clicking the selection)
Just using your mouse to make computer commands takes more time than you think – keyboard shortcuts save both time and energy by reducing multiple clicks to a single combination of keys.
Keyboard shortcuts are used for tasks that you do all the time, such as opening or saving files. The table below offers only a fraction of the common standard-keyboard shortcuts, many of which work across Office applications—such as the following:
A full list of built-in keyboard shortcuts can be found in the Help section of any particular computer-based application.